Your passwords are the key – literally.

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Security… security… and more security….  It’s all you hear these days.  Security concerns from every side.  Everyone is always banging on about it and it just seems like it’s too much to handle, especially considering how fast everything is changing these days.  How is one supposed to stay on top of it?  The truth is, it can be hard to keep up – even for those of us who deal with these things on a daily basis.  So where to start…..

One of the biggest issues responsible for lack of security these days is a very simple thing.  It’s the tendency to think “ah sure, it will never happen to me!” – i.e. people thinking that it’s ok to use the same password for practically everything.  The fact is, this is one of the most dangerous decisions you can make.  It’s the driving factor behind the majority of the “phishing” emails going around – you know the ones, they look sooooooo real.  They present a legitimate looking request, designed to almost perfectly replicate the branding of the business they are impersonating, and they catch a lot of people.  The thing that most people don’t realise is this: they’re not really interested in your Facebook password.  What they’re interested in is your password.  To put it bluntly, they know that if they get you to enter your password once, they’ve probably now got access to a lot of services you use, because you probably use the same password everywhere.

Even worse, there’s still a dreadful pattern of people using very simplistic passwords.  Why? Because they’re easy to remember!  The majority of people still can’t be dealing with having loads of passwords, or even different passwords for everything, let alone having to use secure passwords on top of that!

However, the most serious of all is the one that many people don’t even know they have.  Their email password.  It’s incredible how many people don’t even know they have a password for their email account!  Why?  Because it’s saved when they first enter it and they probably never enter it again.  This is so incredibly dangerous because that password could be 10 years old, from well before the time when “secure” passwords were even a thing!  These are the ones the hackers love, because they can literally “brute force” these passwords.  Yes, it’s just like it sounds.  They push their way into your email account using brute force, much the same way as they would push the door open to your house.  Once they get that password, you’re in real trouble… and here’s why:

Even if you use secure passwords for everything else, your email password is the key to everything.  Think about how many services you’ve signed up to over the years.  Facebook, Instagram, Twitter, Google, YouTube, Netflix, Apple and probably hundreds more.  Each time you sign up to a service, you give them your email address (which is usually your user ID to log into that service).  It’s what they use to help you reset your password if you forget it and get locked out……. uh oh.   So that means that if someone has the password to your email account they can go to any of these services and request a password reset.  They can then log into your email account, click the link, reset the password for that service and delete the email from your email account so you never even know they’ve done it.  Now they’ve got access to that service and you’re none the wiser!  It’s a nightmare.

So all of this probably sends shivers down your spine, and so it should.  But you can protect yourself by using some very simple techniques.

  1. Use secure passwords.  That doesn’t mean a scramble of number and symbols that not even a computer can remember!  A long password is just as secure, if not moreso, than a complex password.  Use a sentence with multiple words, capitalise some letters, include some numbers and a symbol or two if you can.  Something like:
    It’s long, it’s got upper and lower case letters, it’s got symbols and it’s easy to remember!
    There are great “secure memorable” password generators out there if you look for them, like this one for example: Springhole.net
  2. Change your passwords regularly.  Don’t use the same password for years.  Change them every few months to keep the hackers on their toes.  It takes quite some time to brute force a password and it depends on the password remaining the same.  If you change it, they have to start again (and they don’t even know it!)  Even if you don’t change any others, make sure to regularly change your email password!
  3. Never, ever re-use your passwords.  Use a different password for everything.  For every service, email account, bank account, whatever it may be.  Use different passwords for everything!

So now that you’ve go this far and you realise that you’re guilty of some, if not all, of the above, and you know what you should be doing – you still won’t do it.  It’s too hard, it’s too much effort and you’ll have to remember which password if for which site, meaning you probably need to write them all down.  This is where most people fall down.

The solution?  It’s actually very simple and will revolutionise your digital life.  Use a Password Manager  such as 1Password.  It does all of the above for you, and much more besides.  You’ll wonder how you ever managed without it!  No need to thank me yet though, first pop over and check out my post on Managing your Digital Life with 1Password!

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“Panoptic IT Solutions have been working with Langtons for the past number of years and now look after all of our IT &networks, including our wireless networks. From experience of working with David we have always found his team to be super-efficient and effective, getting the job done in a timely fashion.

As you can appreciate in the times we live, IT is a major part of our business functionality without it being our core business. It is therefore essential that we have a team in place that we can trust & a team that are competent & knowledgeable & ensure that our IT business needs are met. This, for us, is David and his team and I would have no hesitation whatsoever in recommending Panoptic IT Solutions to any organisation that are looking to upgrade their IT management.”

Edward Langton, Langton House Hotel.

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“Panoptic IT Solutions, alongside our Web Developer Matthieu Ouin, have gone above and beyond to help streamline and improve Folkster’s IT systems over recent months, taking care of all of our specific IT needs and looking after our networks.

Following Panoptic IT Solutions’ recommendations, we have introduced various new and upgraded technologies (integrated phone system, internet and laptop services) within our stores, head office and warehouse locations, all of which have proven to be greatly successful and much more time efficient and cost effective.

David and his team are always on standby to assist with any issues and/or queries we may have. The team are extremely knowledgeable within their field and a pleasure to deal with. We will continue to work closely with Panoptic IT Solutions in regards to future projects and look forward to making even further advancements under their support and expertise.

We have no hesitation in recommending their services to anyone seeking a highly skilled, knowledgeable and efficient IT support service.”

Paula Doolin, Folkster Ltd.

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“We have been using Kilkenny Computers for our IT and network systems since January 2017, during this period, we have significantly improved our IT & network infrastructure throughout Castlecomer Discovery Park.

This work has been carefully assessed, guided and implemented by David and the team at Panoptic IT Solutions. The work has included improvements in the stability of our network connections, new internet access points in various locations in the Park, overall improved security on our IT systems, hardware purchases and the successful introduction of a public WIFI and VOIP phone system.

Overall, we find the Panoptic IT team extremely professional and efficient in assisting us to resolve issues as they arise. They offer excellent remote, phone and on-site service to us and the quality of their work is assuring for us as we rely heavily on our IT systems. We would have absolutely no hesitation in recommending Panoptic IT Solutions to other businesses who are seeking a high quality, efficient service provider.”

Nichola Salmon, Castlecomer Discovery Park.

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“Having collaborated with the team at Panoptic on numerous successful projects we’ve truly discovered the perfect partner to help our customers achieve all their IT & infrastructure requirements. The fit for us is about the end customer & David & his team provide what is missing from our portfolio for our customers. It’s great IT support, product advice & services. We’re at a new level now as a result.”

Harry Murphy, Green Fire UCS

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“Modern Printers have a long standing relationship with Panoptic IT Solutions. They have provided consistent advice, technical support and hardware upgrades to us over the years and have always been helpful no matter what the query. I would have no hesitation in recommending David and the team at Panoptic IT Solutions.”

Dara Cody, Modern Printers Ltd.

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“David and his team at Panoptic IT Solutions have been looking after my IT affairs here at Ormond Orthodontics for the past 3 to 4 years. I have always found them to be extremely competent and very pleasant to deal with. They address any IT issues promptly and always gives a good explanation of work to be carried out. David himself has been very helpful recently with GDPR compliance matters. I would therefore recommend Panoptic IT Solutions to any prospective company.”

Michael Ormond, Ormond Orthodontics.

BNI is a business and professional networking organisation whose primary purpose is to exchange qualified business referrals. What makes BNI unique is that it allows only one person per profession to join a chapter.

With over 230,000 members in over 70 countries, BNI is the world’s leading referral organisation. Over the last 12 months, BNI members in Ireland have passed over €57 million worth of business to each other.  Panoptic IT Solutions is a proud member of the Eagle Chapter of BNI in Kilkenny.

If you are interested in visiting our chapter to see how BNI could help you to generate more business, you can register as a visitor using the link below and join us to experience one of our structured and business-focused meetings.  We’d love to see you!

Visit BNI Eagle Chapter